Solutions
Solutions
Solutions
Solutions
Buy
   Home  » Solutions  » How To's

Task Management Software

By Profession
By Application
By Management
Checklists
Project Methodologies
»How To's
Products
Articles
Success Stories

VIP Task Manager Professional

Play VIP Task Manager demo Play Demo >>

  Authorization

Login:
Password:
Register
Forgot your password?
Login As:
Login As
You can log in if you are registered at one of these services:

How To's

 

All Travel Checklists

How to Schedule Business Resources:
Every company has to operate only a limited amount of business resources it possesses, including manpower, equipment, working premises, conference rooms, vehicles, and so on. When a company undertakes some projects it is necessary for the project managers to know what resources they have in arsenal, assess capacity and availability of these resources, and schedule them to be involved into working activities, in relation to a project’s requirements on resources.How to Schedule Business Resources

How to Improve Communication in Team:
Effective team communication is an imperative factor underlying success of a project or enterprise. If the members of one team cannot communicate with each other well enough, then they don’t have a real possibility to develop their “common language’, and hence they cannot nurture a really strong team spirit, so they are just doomed to address each other in a defective way, waste their business time, reduce their own effectiveness and after all endanger success of their project.How to Improve Communication in Team

How to Increase Employee Awareness:
Any kind of obscurity or uncertainty in life, work or business may drive people to feel depressed, demoralized, and after all demotivated to perform properly. We all need to stay in touch with what we are working at and why we do this, while any opacity in these questions makes us think that we are distrusted or depreciated by our management, repelled from decision-making or mismanaged, hence we may feel ourselves less proactive and less interested. All these negative associations will impact badly our productivity and performance, so it is an employer’s interest to keep proper level of employee awareness.How to Increase Employee Awareness

How to Organize a Workplace:
Many of us (probably the overwhelming majority) spend a great part of our lifetimes being at work, attending our workplaces, carrying out our duties, completing tasks, earning money for our families and welfare, pursuing goals of our professional careers, etc. Since it is so, our workplaces should be at least pleasant enough for staying there so much time. Of course, every workplace has its specific limitations in terms of acceptable comfort and adjustments, but there is always certain leeway that we are free to use at our own discretion. Workplace is a result of cooperative efforts applied both by employers and employee, combining their mutual interests.How to Organize a Workplace

How to Plan Staff Development:
It is a kind of business axiom that every solid company (which is serious about progressing on the market) should have an adequate Staff Development Plan - a written document explaining specific ways in which the company is going to invest into its workforce: improve performance and explore talents of its current employees in all available ways, to be more competitive in business.How to Plan Staff Development

How to Schedule Employees (How to Make a Schedule for Employees):
Consistent employee scheduling is a necessary practice for any organization to ensure appropriate staffing coverage making all business functions of this organization properly supported and carried out with regard to its conception of business time, labour standards, availability and qualities of its existing workforce.How to Schedule Employees

How to Plan Employees Work:
Formulating, planning and delegating (assigning) work to employees is a normal function of any manager who has a group of subordinates to be directed. Every manager surely wants to minimize impact of potential problems related to unclearness of work statement, which occur when managers do not completely understand how they can appropriately communicate tasks to their employees in order to obtain efficient performance.How to Plan Employees Work

How to Build and Organize a Project Team:
To make a project dynamically and seamlessly working it is necessary to pick up and appoint right people to right positions. Project staffing is always a charged matter, because assembling even small teams requires from managers applying all their arsenal of experience, intuition and communicative skills. This is not surprising as people are the most important, delicate and valuable project resource entirely driving it to success.How to Build and Organize a Project Team

How to Allocate and Control Work in your Team:
Sometimes it is not an easy task for a team manager to ensure that the work assigned to his team is properly and fairly portioned and allocated amon g the team members. It is just as in every type of team sport Ė the coach of a team needs to select the right players for the next game, reasoning from specifics of the next opponent and skills of available players, and identify the position where each of these team members will play to bring maximum of advantage.

How to Manage Employee Performance:
Employee Performance is a managerial conception that is expressed through a set of qualitative and quantitative indicators characterizing how effectively employees do their work. If we want to know how well workers cope with their duties and tasks, we need to monitor and gauge their performance using special success criteria (performance standards) to be compared against actual characteristics.

How to Make Employees Work as a Team:
What makes a team to be different from a workgroup? You may need to perform a significant amount of work to turn a traditional workgroup into a really effective team, as these two conceptions are massively different in their drivers and attitudes. Letís consider these differences in the following article summarizing a collection of essential aspects .

How to Monitor Employee Productivity:
Monitoring and measuring employee productivity is a challenging task for managers. Independent business researchers remind us of countless business hours which just flow away aimlessly every year, being wasted by employees on counter-productive not work-related purposes (including social networking, surfing Internet pages on personal basis, electronic entertainment, etc).

How to Schedule Projects:
Every project needs a time map of its tasks and milestones to enable the team members orient in its workflow and follow its time constraints. As the concept of Project Time is one of the fundamental project management matters (along with the Project Budget, Scope and Quality), it is necessary for the project managers to thoroughly estimate, develop, manage and control the projectís schedule to mitigate and prevent any possibility of delaying the project Due Date.

How to Estimate Project Time:
Time estimation is performed on project planning phase to give an accurate as possible appraisal to project timeframes to know when it is really feasible to deliver project results. Inaccurate estimation hazards the overall ability to deliver results on-time, so it decreases reliability and competency of the project manager and his team, hence cannot be failed. Time estimation requires having certain items at hand because these essentials maximize accurateness of estimation.

How to Complete Projects on Time:
Completing projects and delivering their results beyond the deadlines is a very basic problem which all project managers aspire to avoid in all possible ways, because in many cases their customers will have rights to ask for additional benefits (contract penalties ) for missing desirable due dates. Failing project due dates is a real trouble as it harms competency of the project managers and their teams, as well as reputation of organizations they work for.

How to Monitor Project Progress:
Projects can become disorganized without tracking progress upon their tasks and objectives. Project progress monitoring is based on defining percentage of project components completed on time and on quality. The percentage of work completed is derived from particular values assigned to different tasks or deliverables included into the scope of project work.

How to Break Down a Project:
Decomposing of projects is necessary for understanding the work included into their scopes. If you cannot break down a project into smaller tasks, then you just donít have a real idea on how to accomplish this project, or in other words you cannot compose a doable plan to perform the entire work. Project decomposition (or project breakdown process) results into WBS (work breakdown structure) that is one of the main documents required to start and complete any project.

How to Cooperate in a Group:
When we are recruited to work in a group, we obviously need to use our soft skills to become an organic part of a sole team, being a respected and valued team member who thoroughly contributes into common success. When we work in a group we need to keep in mind that achievement of our groupís objectives is the highest priority, and it is what we need to approve our suitability for.

How to Share Work Plans :
Very often we face a normal need to share our working plans and goals with those people whom we collaborate with (in terms of cooperation required by our common business activity or some shared projects). At utilitarian level we are proposed to use a great bunch of proven tools for this sharing: e-mails or written notifications, working timetables and calendars, instant messaging and personal meetings, etc.

How to Share Work Responsibilities:
Responsibility is a feeling and understanding of ownership. When a group of persons is assigned to a task this doesnít mean yet they automatically share responsibility for it, because if this group is organized in a ďtraditionalĒ way, then there is only one (or maybe two) person(s) who really cares about this task, while others just do what they are commanded to do, no more and no less.

How to Organize Project Structure:
Project Structure organization refers to arrangement of practical working processes at a project. A plan of the project structure is a basic artifact which predefines the framework for internal project communications that the project manager uses for assignment and controlling work packages and to keep continuous working relationships with the team members.

How to Establish Team Performance Plan:
Continuous control over the team performance is established to make sure that everyone produces a necessary level and value of output. This determined approach to productivity and efficiency of the workforce will guarantee that your projects or daily business activity will not be failed because of poor staff efforts, lack of competency or diligence. In other words this makes sure that your people just do their best while carrying out their duties, and secures your projectís human factor from being a weak link.

How to Plan Workflows:
Workflow is a sequence of connected steps, operations, procedures or task statuses which form up an abstraction of certain work, from its beginning until the end. Every business activity, process or some other recurring work or operation (whether attributed to a worker, group, organization, unit of equipment, or to a complex of machinery) can be captured and depicted with a definitely described workflow.

How to Manage Checklists?
Haven't you, as a computer user, ever dreamed to use a convenient and agile tool where you could easily manage all your tasks, checklists and appointments? If you wish to try out a program with elegant, adjustable interface making your tasks finely and clearly displayed, without any difficult or excessive functionality, then our software can be the right solution for you.

How to Maintain Security and Confidentiality at Work
It is very important for any company to keep information on its projects protected against possible threats: stealing, espionage and accidental/malevolent deletion. A company which underperforms in the field of confidentiality risks losing trust from its clients, exposing its strategies and future plans to competitors (losing of competitive advantages), losing its business materials, documents and files (prototype designs, estimates, technological specifications, customer and employee files, etc).

How to Determine the Critical Path in a Project
The Critical Path Method (CPM) is used for a project planning. The conception of the Critical Path simply means a sequence of tasks which form up a "backbone" of a project's schedule: these tasks follow one-by-one on a project schedule and their total duration (sum of their durations) makes up the overall project duration predefining a project's start and end dates, so if only one task residing on the Critical Path gets delayed, then automatically the entire project's due date gets delayed too.

How to Delegate Responsibility
Correct delegation is a key to outstanding productivity which can be attained only in a team, with a help of collaboration that enables us to produce much more than when working alone. A supervisor can try very hard, but his or her capabilities are not unlimited yet, and whatever occurs on his or her agenda, he or she needs to have someone whom the current load of responsibilities can be reliably shared with, so no tasks can be delayed or postponed. In other words delegation of responsibilities is a sure way to the common success through sharing personal workloads.

How to Coordinate Tasks and Priorities in Team
Very often we face a challenging situation when one employee gets assigned to multiple tasks belonging to different projects (which are to be done during the same period of time), so he or she becomes confused with this bunch of competing priorities, and as a result this employee has to seek some direction from his or her manager, otherwise the whole working process can be failed. It is a matter of primal managerial interest to analyze and control how the priorities upon the tasks in the team are coordinated (harmonized and balanced in regard with each other).

How to Manage Employees Remotely
Technology is developing tirelessly and it keeps changing our world. It brings more innovations to our workplaces and facilitates working practices that we are accustomed to. Due to globalization the technologies which enable business teams to collaborate across national borders and continents are demanded more than ever. That's because of outstanding benefits promised by their use

How to Organize Project Files
Project Files are special informational containers (documents, folders, certain electronic entities) which are used for storing and systematization of the project-related data. Project management is mainly a mastery to operate with information, so the better these files are organized, the easier it is for the project team members to access them and derive any required information.

CentriQS Tasks Management Solution new

Looking for multi-user task management software? Try CentriQS complete task management solution for planning, tracking and reporting tasks, projects, and schedules. Increase productivity of your small business or office by better organizing your employees' tasks and time.

FREE Download CentriQS

Software  
CentriQS new -15% OFF
All-in-one business management software
for small and midsize enterprises

VIP Task Manager
Multi-user project management software
to plan, schedule and track project tasks.

VIP Checklists
More than 750 ready-to-use to-do lists
to plan your personal and business life

VIP Team To Do List
Professional task management software
to make and send team todo lists by email

VIP Organizer
Personal time management software
to organize time at home and at work

VIP Simple To Do List
Simple and effective to-do list software
to plan daily chores, trips, wedding, etc.

  Products *Solutions* Download Buy Support Contact My Account 

  Copyright © 2004 - 2017 VIP Quality Software, Ltd. All Rights Reserved.

 
Site Map
Legal Information