The Cash Flow Management Checklist

Cash flow is one of the key indicators of financial health of your business. To be a successful business manager, you need to know how to maintain a healthy cash flow. The cash flow management checklist helps you reach it through decreasing the required capital and increasing profitability by reducing expenses

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1. Managing sales

• Try increasing sales that practically involve cash payments
• Reduce prices if possible to increase cash flow and number of payments
• Assign sales force to the regular reviewing of payment performance of customers
• Implement proactive sales techniques to increase sales volume and demand
• Regularly (each week/month/quarter) review remains in the warehouse to avoid failed deliveries and goods scarcity
• Apply factoring or discounting to quicken receipts from sales

2. Cost management

• Be focused on decreasing direct and indirect costs and overhead expenses
• Use cost-effective methods to save more and spend less
• Analyze workflows and processes in your office to improve them and remove productivity gaps and money waste (VIP Task Manager software will be helpful)
• Apply Pareto's 80/20 principle to manage inventories, receivables and payables
• Improve systems for charging and collection
• Regularly make short- and medium-term cash flow forecasts

3. Credit management

• Bill as soon as an order has been fulfilled or a work has been done
• Generate and review regular reports on receivable ratios, accounts and payments
• Apply pro-active and fairly aggressive debt collection techniques (this is of significant importance during crisis)
• Try using late payment charges or fees for your loans where possible
• Find ways to reduce the amount and time of a credit given to partner, customer or employee
• Become more selective and circumspect when granting a credit to partner, customer or employee

4. Purchasing management

• Check if the system for purchases payments requires setting-up or improvement
• Consider a possibility to increase the credit taken from suppliers
• Negotiate a possibility to get an extended or revised credit offer from suppliers
• Avoid using barter to purchase goods and services as it reduces cash-flow
• Make prompt payments for purchases only when worthwhile discounts are applied

5. Inventory management

• Reduce inventory levels
• Improve control over warehouse
• Sell off or trade in obsolete/excess inventory

6. Investments

• Put off or reconsider all capital expenditure...

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