Task Update Checklist

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• Identity a reason why the task must be updated:
  • Changes in task scope, objectives or constraints;
  • Changes in task resources, supply or inputs;
  • Changes in some essential external conditions;
  • Miscalculations in task estimates and projecting were made;
  • Progress was achieved on the task, hence progress-related task revision is needed;
• Identify what task settings need to be updated:
  • Constraints (the workflow, budget, timing);
  • Technology and instruments;
  • Standards and measurements applied;
  • Administrative controls;
  • Methods and approaches used;
  • Supply chains and schemas;
  • Storages (amounts of raw materials utilized, products produced, etc);
  • Level of performers (additional trainings, promotions, staff extension);
• Identify other task elements which need to be revised and updated:
  • Documentation (the work plan, quality, status, technical documents, etc);
  • Awareness of performers (if there are changes in objectives, supply, scope, etc);
  • Staffing (if someone is added, promoted or discharged from the staff);
  • Facilities (investments into physical assets, reorganization of processes, etc);
  • Awareness of the upper management (if there are changes in external conditions, etc);
  • Awareness of task owners (if the progress has been made or other vital changes);
• Implement required changes and make necessary updates in settings and elements:
  • Apply task update procedure suiting to specific reasons of update and situation:
    • Progress requires specific calculations for approving the associated costs, timing and produced values or quality, and making task owner aware of status update;
    • Essential external changes need risks to be revised and reaction to be planned;
    • Changes in resources and supply may need revising constraints, processes, etc;
    • Miscalculations detected may need a lot of things to be revised, probably including timing, methodology and budgeting;
    • Changes in task scope and objectives will need almost all essential task matters to be revised and updated, including staffing, methodology, technology, etc;
  • Update the baseline documents as required (the plan, estimates, specifications, etc);
  • Update directives and guidelines for performers to keep them aware;
  • Distribute the updated baseline documents to the stakeholders;
  • Approve all task updates made and decide on the following actions to be taken;
• Make sure all components of update have been properly addressed, captured (translated into language of documents), transported and communicated:
  • Progress upon the workflow was updated (status is reported to managers);
  • Task schedule was updated as required by the situation (the duration was shifted to less or more, or it was left unchanged);
  • Funding was updated (costs were justified, ...

Order 750 checklists in MS Word and PDF printable format at $49.99 USD only.

BUY NOW!

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