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Stop procrastination checklist

 

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This “stop procrastination checklist” is designed for business managers to explain how to beat this problem in their organizations, because this phenomenon is very dangerous and harmful for business reputation and development. After studying this checklist you will know how to cure procrastination in your company and how to avoid putting off, delaying or defering business commitments in future.

Stopprocrastinationchecklist.zip 6,5 Kb


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Stop procrastination checklist:

  • Create written/visible plan of actions to avoid distractactions, and communicate this plan to employees.

The best instrument is provident planning of working activities to outline everything that should be done and to get a clear picture. Ensure that this plan of work is optimized, understandable and feasible.

  •  Promote individual work organization.

Being organized helps to defeat chaos and feeling of being overwhelmed. Arrange and promote reasonable disciplineand self-organization – this should be agreed and accepted by employees.

  • Ensure that all tasks are clearly stated, fair and feasible.

The first way of avoiding procrastination is assigning feasible, clearly formulated and fair tasks to performers. Make sure that it is really possible to accomplish this amount of work with receiving stated outputs and before a given due date. Make sure that employees have all means and resources to accomplish assigned tasks.

  • Ensure that each task is assigned to appropriate performer(s) who is (are) able to accomplish it

Often it is just a question of competent staff management – probably some tasks were procrastinated because of wrong assignment – maybe performer's skills or vision of work were insufficient, or workloads excessive.

  • Ensure that employees are rather properly motivated, but not feared of punishments.

Effective cure is real interest, but not only the fear of punishments like penalties or dismissal. Fear is not a good way of curing the desease, because employees may begin to hide their problems from supervisors and this is even more dangerous.

  • Avoid perfectionism in your individual activities and do not force others to do everything just perfectly.

One of the most common reasons for procrastination is paying too much attention to details. Don't try to do everything perfectly, and instead of perfectionism promote progress-oriented style of work – concentrating on accomplishing really essential steps and important tasks.  

  • Be attentive to employees who are hampered by chronic procrastination.

You should consider what is going on in each specific case. If employee faces the problem that is growing like a snowball – it is very serious case and you should give him/her a chance just to stop and wipe the slate clean.

  • Be open for communicating and discussing anxiety with your employees.

Declare that if some employees think that they cannot meet target dates of some tasks because of certain reasons and they cannot do anything around this – they freely can ask for your help and advice. Declare that it is better to prevent procrastination beforehand, than to face its consequences.

  • Take care of interruptions and distractions.

You should ensure calm environment for those who are working at important tasks. You cannot expect good working results from people who are regularly distracted from their main work. Make project and environment as pleasant as possible.

  • Decrease multitasking.

 One of indispensable elements is decreasing of multitasking. Employees, especially those who are not organized enough, cannot produce good results ...


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