Seminar Planning checklist

Order 750 checklists in MS Word and PDF printable format at $49.99 USD only.

BUY NOW!

Seminar Organization:

• Set up and approve your Seminar’s profile, scope, duration, business objectives, official theme, target audience, desired number of attendees, prospects, appointments, sales, revenue, etc;
• Assemble Seminar management team/committee of people who have sufficient leadership skills, and are skillful enough in logistics, media relations, partnership development, composing programs/agendas of public events, and have authority to raise funds (each direction of seminar preparation can be assigned to special sub-committee, depending on a size of your team);
• Consider and compose the Seminar plan template including the following elements:
  • Venue for the seminar (define appropriate facility and convenient physical location);
  • Staffing (what kind of specialists should be engaged into organization of the seminar);
  • Proper business time for the seminar (favorable date range, season, etc);
  • Guests and spokesmen (those who add great value to your seminar);
  • Business processes necessary to launch the seminar (ex: registration of attendees, logistics, bookings, promotion, engaging and contracting speakers, etc);
  • Rationale and business strategies (determine Seminar evaluation criteria for organizational and financial success, and clarify the ways on how to meet them);
  • Create a form to outline event’s risks, success factors, goals and benefits for the organization;
• Create abstract of the seminar (elaborate the seminar topics, prepare the details on dedicated themes to highlight, outline key points and messages to be communicated to attendees, prepare materials);
• Set up your timeline: determine the start and finish dates of your seminar, allocate time periods to accomplish all the necessary pre-arrangements as appropriate;
• Plan the seminar supplies such as stationery, chairs, tables, etc;
• Establish a realistic Seminar budget which is comprised of costs for supporting the attendees, guests (speakers), staff, seminar facility, refreshments, advertisement, and handouts;
• Clarify if your organization possesses an appropriate budget or you need to raise external funds to hold the event (engage sponsors);
• Clarify if your organization possesses an appropriate resources such as manpower, facility, etc, or something should be engaged externally (via partnerships and contracts);
• Define what kinds of business partnerships, collaboration and organizations can be engaged to facilitate the endeavor;
• Involve representatives from the partnering organizations as early as possible in the planning to ensure their proper engagement and understanding of the seminar’s strategy and mission;
• Design, examine and gradually finalize the seminar’s agenda;
• Select and reserve appropriate venue for the seminar. Make sure that the location and facility match your seminar’s scope, format and needs (ex: all audiovisual equipment is available, there are particular rooms for workshops, presentations, or interviews with event spokespersons);
• Plan logistics, and make sure that parking facilities and transportation routes are effective;
• Reserve lodging and transfers for speakers and other attendees as appropriate;
• Plan and reserve catering, sub-events, and entertainments;
• Describe administrative, organizational and technical roles to include into staffing;
• Recruit necessary personnel, volunteers and vendors to serve the event as appropriate (publicity, catering, technical, administrative and supportive staff);
• Contact, negotiate, contract and train/instruct all...

Order 750 checklists in MS Word and PDF printable format at $49.99 USD only.

BUY NOW!

CentriQS Tasks Management Solution

Looking for multi-user task management software? Try CentriQS complete task management solution for planning, tracking and reporting tasks, projects, and schedules. Increase productivity of your small business or office by better organizing your employees' tasks and time.

FREE Download CentriQS