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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
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Honolulu, HI

Project Timeline Checklist

 

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Project Timeline Checklist Project Timeline Checklist is created to help the project managers in their efforts at creating and managing project timelines. With a help of this checklist you can learn what activities are necessary to make sure that you have a workable timeline document. 


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Project Timeline Checklist:

  • Select a ready template or create a new layout for building timelines;
    One of the most popular schemas is a simple multiline table where:
    • Deliverables are grouped by phases and associated with owners.
    • Deliverables have lines of empty cells (representing time units) opposite to them.
    • The timeline (of a needed scale) is going along with the top of the table.
    • The cells on intersections of deliverables and appropriate time are filled with color.
  • Set appropriate topical criteria for your timeline (use definite terms for this);
  • You may like to narrow a scope of task to be recorded on your timeline by selecting a certain layer of project activities (e.g. a timeline of only administrative tasks or only technical tasks).

  • Set appropriate level of detail for your project timeline;
  • Get clear on project timeframe: limit the timeline with project’s estimated start time & due date;
  • Structure the project tasks, phases, and milestones in logical order within the timeframe;
  • Depict the project’s content along with the time-scale appropriately to selected scale of detail.

  • Make sure every task is clearly associated with its owner, executor(s) and phase;
  • Pinpoint the target dates, such as readiness of deliverables, on the timeline;
  • Denote the time points when deliverables are expected to be ready, phases started or completed, project events and critical meetings occur, etc.

  • Make sure your timeline is simple, straightforward and uncluttered with irrelevant information;
  • Adhere to initially set topic and level of detail to withdraw items that don’t fall within criteria.

  • Make sure the dependencies between the tasks are reflected, so you can easily trace them;
  • Check whether all statutory holidays, days-out and vacations are considered in the schedule and reflected on the timeline as appropriate;
  • Trace the project’s critical path to make sure it is clearly defined on the timeline;
  • A project’s critical path can be determined as a result of Critical Path method.

  • Review the project target dates to make sure that certain buffers (schedule contingency) are put around them to mitigate a level of associated risks;

    Pay attention to risky points such as:

    • Customer dependencies;
    • Subcontractor dependencies;
    • Customer decision points, etc;
  • Make sure every deliverable on the timeline has some extra time for review and minor redo;
  • Inspect if all phase-related activities (kickoffs, trainings, reviews) are incorporated into timeline;

    Applicable if a format of your timeline allows this kind of details.

  • Inspect the resources availability to make sure you have generated a really balanced schedule;
  • A timeline might point your attention to some signs of task overlaps, schedule conflicts, etc.

  • Test whether your schedule (a timeline shows it clearly) is built ...


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