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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
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Honolulu, HI

Project Take-off Checklist

 

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Project Take-off Checklist The following Project Take-off Checklist is applicable to most kinds of projects. It explains how to set up a project and prepare it for implementation. The checklist will be helpful for project planners who need to have a template that explains what keys steps can be taken to prepare their projects for approval and launch.


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  1.  Project Objectives.
    • Establish the overall goal of your project. What is the final product (desired outcome) to be delivered by the project?
    • Determine business background. What business problem does the project resolve and how? What business need is expected to be satisfied?
    • Explore benefits. What tangible and intangible benefits does your company gain in case the project reaches success?
    • Conduct a preliminary risk analysis. What are threats and uncertainties surrounding the project? What adverse impact do they have?
  2.  Stakeholders.
    • Identify people and/or organizations interested in or affected by your project. What are stakeholders of your project?
    • Determine needs and expectations of stakeholders through communication (meetings, conferences). What benefits do stakeholders want to gain upon successful completion of your project?
    • Make a stakeholder analysis matrix. What are the needs of every stakeholder and how are they linked to other stakeholders’ needs?
    • Use the matrix to determine involvement level per stakeholder. What impact can every stakeholder have to the project?
    • Develop an expectation management plan. How are you going to move the project towards delivering needs and expectations of your stakeholders?
  3.  Budget Requirements.
    • Determine the overall cost of your project. Did you create and use cost estimates?
    • Request for necessary financial resources that cover the total cost. What is the amount of funds required to do the project and produce deliverables?
    • Calculate the overall budget. What articles will be added to the project budget? How will available financial resources be allocated?
    • Consult with project stakeholders (sponsor and customer) on possible saving opportunities for your project. Are there opportunities to shorten and cut off spending?
    • Determine override allowances. What is the amount of financial resources available for your team to do the project out of the budget?
  4.  Work Inventory.
    • Create an inventory of work to be done by your project. What are kinds and types of work required for completion by the project?
    • Break down the inventory to smaller work pieces. What are tasks and activities required to complete project work?
    • Separate and classify work items by type, urgency and significance. What activity prioritization method can be used?
  5.  Requirements Review.
    • Determine technical and functional requirements for your project. What are qualitative and quantitative interpretations of stakeholder needs and expectations?
    • Link requirements to project constraints. How are requirements linked to project objectives, budget, assumptions and timeline?
    • Make a requirements management plan. What methods are you going to use in managing project requirements?
  6.  Timeline.
    • Develop an estimated timeline for your project, including milestones and goals. What is the total duration of your project?
    • Schedule project activities. What are start time and finish time for every activity added to the timeline?
    • Link resources to time estimates. How are you going to allocate and utilize project resources under the time constraint?
    • Request your stakeholders for reviewing and approving your project timeline. Have you received approval for project takeoff?
    • Develop a project schedule based on the timeline. Can you set time dependencies between project activities and then put them on a single schedule?
  7.  Project Organization
    • Define key decision makers for your project. Who have sufficient authority to make decisions and rule the project?
    • Compose a team. What people are included in your team? What are skills and abilities required for every candidate to become a team member?
    • Define roles and responsibilities. What amount of work and duties will team members perform?
    • Create an organizational chart. How are ...


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