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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
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Project Status Checklist

 

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Project Status Checklist By reading this Project Status Checklist you will find out what aspects are to be reviewed during the monitoring & control phase of your project. The checklist will be helpful for project managers and planners. It is designed in the form of a to-do list.


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 1. Planning.

  • A formal management plan for your project has been designed and approved and now it is used to implement project activities.
  • The plan addresses the following parameters of the project:
    • Definition and scope
    • Objectives and requirements
    • Costs and benefits
    • Staffing
    • Timing
    • Risks
    • Communication
    • Procurement
    • Critical success factors
    • Contingency planning
    • An appropriate governance model is designed and approved for the project.
    • Stakeholders are identified and their expectations are counted in the PM plan.
    • Accountabilities and responsibilities per stakeholder are clearly defined.
    • Every stakeholder commits appropriate resources to the project.
    • Steering Committee is in place and functions appropriately.
    • Team members are involved in doing project tasks.
    • Estimates of funding and staffing resources are sufficiently detailed and documented for use in the planning process.
    • Adequate resources are provided to the project to ensure success.
    • An approach to managing the project has been defined, documented and accepted by the project manager and key stakeholders.
    • PM standards and procedures are established and documented in the project policy.

2. Scheduling.

  • A detailed project schedule is designed so every task is scheduled and placed on calendar.
  • Individual and interdependent tasks have reasonable durations.
  • Every team member has an individual schedule for the next 2-3 weeks.
  • Target dates and due dates are established for every task.
  • A list of deliverable milestones is designed.
  • All project delays are adequately accounted for, communicated to all stakeholders and adjusted to the overall project schedule.

 3. Control.

  • A structured approach to project control is approved and now used to break the work effort of your project into manageable and auditable pieces.
  • Milestones of deliverables are effectively tracked and compared to the PM plan.
  • Deviations (if any) between current scope of your project and original scope expectations defined in the PM plan are identified and measured.
  • Corrective actions are taken in case actual results are substantially different from expectations defined in PM plan.
  • Feedback mechanisms and communication channels are used to track and control the work effort.
  • Critical Path and PERT Analysis (equivalent methodology) are used to keep track of the project.
  • Aggregated project tracking data is used as a basis for calculating the overall % complete of the project.

 4. Estimating.

  • Multiple estimation methods are employed and used during the course of the project.
  • Project success metrics are formally captured, analyzed and used as a basis for other project estimates.
  • Current estimates of project time and resources are based on the current project phase.
  • "Actuals" are compared against estimates to analyze variances and correct the project.
  • An aggregated project estimate is designed and includes the following features:
    • Ranged estimates of cost and time
    • Sensitivity analysis
    • Risk rating
    • Quality assurance overheads
    • Contingency
    • Team members are involved in detailed estimating.

 5. Reporting.

  • Adequate procedures for project coordination and status reporting across project boundaries are in place.
  • Senior management reviews status of the project at appropriate intervals.
  • A project status report is designed and submitted to senior management for reviewing. It includes the following information:
    • Overall progress of the project
    • Performance (achievements & milestones)
    • Open issues
    • Unresolved risks and unexploited opportunities
    • Cost and time performance against the plan
    • Corrective actions taken
    • Quality metrics
    • Stakeholder involvement level
    • Meetings are held at reasonable intervals ...


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