Project Specification Checklist

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1. Goals & Objectives.
   • Define the business need/problem to be addressed by your project.
   • Make a list of objectives and goals that support the project effort.
   • Determine preliminary timeframes for doing the project.
   • Make a list of key activities to be done to complete project objectives and goals.
   • Define criteria for evaluating project success and determining whether goals and objectives are accomplished.
   • Develop a goal statement that summarizes key objectives and explains the rationale of the project.
   • Include this document in your project specification.
2. Scope.
   • Define benefits to be gained by delivering your project.
   • Perform a feasibility analysis to define whether the project is technically and economically feasible.
   • Develop a feasibility analysis report that confirms project feasibility.
   • Use this report to convince the sponsor of the need to make necessary investments.
   • Define boundaries of your project.
   • Communicate with the customer and user to understand their needs and expectations.
   • Develop a list of user expectations and present it to the project manager.
   • Cooperate with the project manager to develop requirements for your project.
   • Discuss project requirements with the customer to get approval.
   • Define desired outcomes of your project.
   • Understand how these outcomes are linked to user requirements and then develop a list of project deliverables.
   • Develop a scope statement document that defines the boundaries, feasibility, deliverables, benefits and requirements of the project.
   • Add the scope statement to your project specification.
3. Constraints & Assumptions.
   • Make a brief and clear-cut description of any assumptions related to the components of project scope (including boundaries, benefits, deliverables, feasibility).
   • Combine all assumptions into a list and then share this document with key stakeholders for review and approval.
   • Describe major limitations (such as timelines, resource availability, funding, technology, regulations) that have an impact to the project.
   • Establish dependencies between assumptions and constraints (how every assumption is linked to every constraint).
   • Add constraints & assumptions in your project specification document.
4. Requirements.
   • Analyze interests and expectations of project stakeholders.
   • Interpret this data into a list of project requirements.
   • Determine how requirements are linked to goals and objectives.
   • Be sure that requirements can be met within stated scope and boundaries.
   • Make a list of criteria for measuring project status against requirements.
   • Develop a list of requirements and include this document in your project specification.
5. Team Composition.
   • Make an organizational chart that explains what roles and responsibilities are required for doing project work.
   • Assign a person to the role of project manager.
   • Request the project manager to assemble the team.
   • Request the manager for a draft of team composition chart.
   • Prepare the chart for presentation to key stakeholders, including the sponsor, owner and customer.
   • Discuss the chart and proposed roles and candidates with the project manager and stakeholders.
   • Approve the chart and include this document in your project specification.
6. Approach.
   • Define an approach for managing your project.
   • List key criteria for measuring approach effectiveness.
   • Explain what methods and tools will be used in team motivation and leadership.
   • Divide project work into a number of smaller ...

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