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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
Chad Lindsey -
Honolulu, HI

Project Resource Tracking Checklist

 

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Project Resource Tracking Checklist Project Resource Tracking Checklist is composed for all project executives who are in charge of keeping control over utilization of time, execution of project work and tracking budget spending. With a help of this checklist you can study the major tasks essential to these functions.


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Track Work (Progress and Quality):

  • Maintain project completion tracking with a help of work items checklists;
  • Keep a log where you can update the amount of work done on tasks, the percentage of the tasks completed (or monetized condition of readiness), and readiness of the project deliverables;
  • Make sure the individuals responsible for particular work packages are educated on how to send the reports on their progress to you (or any other concerned recipient);
  • Hold the project decomposition document at hands and cross out all completed items;
  • Encourage people to report to you not only success on their tasks, but also issues and difficulties to enable the team resolving them early;
  • Monitor results according to schedules and procedures agreed with performers;
  • Track ongoing quality of project outcomes by using control-feedback loops at critical points;
  • Maintain the quality logs to make sure that performance is sufficient to project needs;
  • Ensure that progress tracking process is closely and reasonably linked to book-keeping on costs and materials, and to tracking time of tasks;
  • Control amount of materials and supplies delivered into operations for projects tasks;
  • Analyze reporting on the materials being stored and being put in process to prevent shortages;
  • Track how well the external suppliers observe terms of their contracts (if they deliver goods on-time and on-quality);

Track Time:

  • Identify a method and tools (usually forms, time logs or software) of reporting project time;
  • Make sure everyone in the team is aware of reporting procedures and tools;
  • Record into time tracking log when each of project tasks was started;
  • Check-off completion of every task and achievement of the project milestones;
  • Record into time tracking log time when each task was completed and milestone attained;
  • Control whether target date for each milestone has been met by the team;
  • Track your current position on the project timeline;
  • Control consistency of adherence to the planned project chronology;
  • Inspect durations of particular project tasks and compare them against estimated ones;
  • Forecast tendencies to delaying and define how to compensate them;

Track Costs:

  • Make sure the costs per each project task are accounted and reported as necessary;
  • Collect bills and receipts for all project procurement transactions to approve them;
  • Calculate and keep under control overhead costs on execution of project tasks;
  • Control accumulation......





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