Project Resource Tracking Checklist

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Track Work (Progress and Quality):

• Maintain project completion tracking with a help of work items checklists;
• Keep a log where you can update the amount of work done on tasks, the percentage of the tasks completed (or monetized condition of readiness), and readiness of the project deliverables;
• Make sure the individuals responsible for particular work packages are educated on how to send the reports on their progress to you (or any other concerned recipient);
• Hold the project decomposition document at hands and cross out all completed items;
• Encourage people to report to you not only success on their tasks, but also issues and difficulties to enable the team resolving them early;
• Monitor results according to schedules and procedures agreed with performers;
• Track ongoing quality of project outcomes by using control-feedback loops at critical points;
• Maintain the quality logs to make sure that performance is sufficient to project needs;
• Ensure that progress tracking process is closely and reasonably linked to book-keeping on costs and materials, and to tracking time of tasks;
• Control amount of materials and supplies delivered into operations for projects tasks;
• Analyze reporting on the materials being stored and being put in process to prevent shortages;
• Track how well the external suppliers observe terms of their contracts (if they deliver goods on-time and on-quality);

Track Time:

• Identify a method and tools (usually forms, time logs or software) of reporting project time;
• Make sure everyone in the team is aware of reporting procedures and tools;
• Record into time tracking log when each of project tasks was started;
• Check-off completion of every task and achievement of the project milestones;
• Record into time tracking log time when each task was completed and milestone attained;
• Control whether target date for each milestone has been met by the team;
• Track your current position on the project timeline;
• Control consistency of adherence to the planned project chronology;
• Inspect durations of particular project tasks and compare them against estimated ones;
• Forecast tendencies to delaying and define how to compensate them;

Track Costs:

• Make sure the costs per each project task are accounted and reported as necessary;
• Collect bills and receipts for all project procurement transactions to approve them;
• Calculate and keep under control overhead costs on execution of project tasks;
• Control accumulation......

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