Project Justification Checklist

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Business Case Justification:

• Identify and elaborate a problem to be resolved by a project;
• Write a business case document as required in your organization;
• Review “do nothing consequences” (what happens if a project is not undertaken);
• Analyze cost-benefit relation of your project to know whether it really makes sense;
• Recognize potentially negative sides of the project and prove that positive effects are stronger;
• Indicate corporate strategies or plans that can incorporate and support the project;
• Justify (prove) relevance of the business case for organization by explicit numbers;

Project Plan Justification:

• Analyze a variety of alternate solutions that can be used to solve the same problem;
• Identify and formulate criteria which will be used to select the best possible manner to act;
• Make sure the solution proposed (selected) is the optimal one among the alternatives;
• Examine feasibility of the project’s aims and actions explained in the plan;
• Identify availability of resources and technologies involved into the work plan;
• Test the delivery timeline to fit into timeframes of related corporate strategy and programs;
• Justify reasonability of the project plan (make sure it is verified as cost- and time-effective);

Financial Justification:

• Estimate the project costs (expenses related to staff, equipment, resources, etc);
• Set up the maximal costs of the project (set reasonable restrictions on budgeting);
• Define the potential revenue of the project (direct return on investments you expect to receive);
• Calculate payback period (derive a point where the project starts to bring profit);
• Identify whether a rate of return is appropriate to corporate standards;
• Review and assess the project benefits (potential income or potential saving features);
• Justify profitability of the project (make sure it complies with the organization’s ROI norms);

Risks Justification:

• Review the risks related to the project (environmental, economical, administrative, etc);
• Assess the risks to define the most probable and severe ones among them;
• Identify interproject and contractor dependencies (make sure they are not too critical);
• Select and plan specific countermeasures to reduce each of these risks;
• Prove that the level of project risks is appropriate to corporate standards;
• Justify feasibility of the project (prove that risks aren’t strong enough to endanger success);

 Justification of Specifications:

• Design and verify the features of the project deliverables with the project owner, and document them as appropriate;
• Analyze technical requirements to produce the project products of required quality and features, and specify them in technically specific terms;
• Approve specifications of the project deliverables as reasonable and suitable to project goals;
• Approve specifications of the project deliverables as explicit and technically correct;
• Design and justify appropriate quality measures, objectives ...

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