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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
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Project Debrief Checklist

 

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Project Debrief Checklist This Project Debrief Checklist is created for project managers and organizations which would like to conduct after-project surveys among their employees to collect data essential to their purposes, such as future organizational or technical improvement. 


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Debrief basics:

  • Identify the purpose and objectives pursued by debriefing the project participants. Usually these purposes include:
    • Finding out detailed opinions and suggestions on different aspects of the project;
    • Clarifying what and how have been performed in terms of details (which are out of the scope of a traditional project monitoring practice);
    • Asking employees to appraise and characterize their experience received at the project;
    • Enriching “lessons learnt” with more input from all project participants;
    • Finding out opportunities for improvement and changes in future project structure;
  • Identify whom your debrief effort is addressed to (who should answer its questions);
  • Identify what information you need to collect to satisfy the purpose and to reach objectives;
  • Identify how the debrief practice should be conducted:
    • Questionnaire (debrief form) to be self-reported by selecting Y/N answers;
    • Interview conducted by a questioner who explains questions and interprets answers;
    • Open-ended questions stimulating respondents to give more extended answers;

Matters to be asked about:

  • Technical component of the project:
    • Opinion or report on innovations invented and used;
    • Opinion or report on quality and appropriateness of technologies and equipment used;  
    • Suggestions and assumptions on technological aspects of the project;
    • Opinions and suggestions on tools and other machinery operated;
  • Organizational component of the project:
    • Appropriateness of administrative controls and leverages used;
    • Appropriateness and correctness of team building and leadership methods established;
    • Responsiveness and competency of the project manager, functional managers, etc;
    • Opinion and suggestions on qualities of team environment and collaborative rules set;
  • Human Factor across the project:
    • Appraisal of professional level of other team members;
    • Appraisal of human qualities and soft skills of other team members;
    • Appraisal of external personalities and collaborators (partners, customers, etc);
    • Appraisal of interpersonal aid provided by the team leaders;
  • Performance-related component of the project:
    • Appropriateness and suitability of benchmarks and standards applied;
    • Appropriateness and suitability of remuneration and recognition methods applied;
    • Transparency and fairness of procedures established for performance appraising;
    • Appraisal of objectivity shown by managers and experts;
  • Logistic component of the project:
    • Opinion and remarks on how rationally and smartly the processes were organized;
    • Appropriateness and suitability of transportation and routing arranged;
    • Appropriateness of work shifting and employee scheduling;
    • Effectiveness of maps, flow-charts and other logistic sources used;
  • Safety and risk component of the project:
    • Appropriateness of safety and risks-mitigation policies applied;
    • Opinion and remarks on suitability of equipment used...


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