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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
Chad Lindsey -
Honolulu, HI

Project Deadline Checklist

 

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Project Deadline Checklist Adherence to project deadlines and target dates is essential as it allows avoiding many troubles associated with delays and missed accomplishments. This Project Deadline Checklist explains how to keep your project up and reach effective time allocation. The checklist highlights key tasks of project deadlines management.


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  1. Setting.
    • Break down your project into simple activities and tasks.
    • Estimate time duration per activity.
    • Determine overall duration of the project.
    • Assign deadlines for each activity.
    • Agree with senior stakeholders (sponsor and customer) on activity deadlines.
    • Be sure that deadlines do not exceed planned timeframes of the project.
    • Agree with senior stakeholders on a clearly defined outcome to be produced within deadlines.
    • Map and estimate available resources to determine whether they are sufficient for keeping your project up to deadlines.
    • Associate milestones with deadlines in order to establish the time baseline for your project.
    • Develop a schedule that includes all project activities with milestones and deadlines.
    • Share the schedule with all people involved in project work. 
  2. Managing.
    • Use status reports to track interim status of project deadlines and milestones throughout the project lifecycle.
    • Perform employee training and knowledge transfer to ensure that every task is managed and performed by a competent individual.
    • Identify risks and develop a mitigation strategy to ensure that any identified risks have no critical effect to deadlines and milestones.
    • Measure and manage task performance to ensure that tasks are performed under deadlines.
    • Develop a contingency plan and use it when some unexpected events happen.
    • Log issues and troubles and develop a plan for solving identified issues.
    • Keep track of the project schedule to identify current state of deadlines.
    • Compare current status of deadlines with the time baseline in order to detect any deviations and apply a corrective action plan.
  3. Top 10 Tips.
    • Set deadlines earlier than actual date.
    • Advertise deadlines to make your team aware of time expectations.
    • Use status meetings as a mechanism to track deadline status and develop workarounds.
    • Reward team members who follow deadlines and care about timeliness.
    • Always negotiate revised and modified deadlines with senior stakeholders.
    • Be sure that project activities and tasks are prioritized, scheduled and sequenced.
    • Avoid work interruptions and task juggling.
    • Streamline project activities and procedures in order to minimize operational time.
    • Analyze work done in order to understand what was wrong...


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