Project Contingency Plan Checklist

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1. Policy Statement.
   • Identify people involved in contingency planning.
   • Define their roles and responsibilities.
   • Set resource requirements (what types of resources and in what quantity are required to manage contingency planning)
   • Establish staff training requirements (what kind of training is required for your project staff to carry out the process effectively).
   • Develop exercise and testing schedules that explain how to test your project against risks and hazards.
   • Plan a maintenance schedule that explores actions and their durations for managing project contingency.
   • Define scope of your contingency plan (what’s in and out of the policy).
   • Develop a contingency policy that defines who is involved in the process, what resources and training are required, what maintenance actions are necessary to keep project contingency running effectively.
   • Be sure your policy complies with legal and regulatory requirements of your organization.
2. Risk Analysis.
   • Characterize all processes, systems, tools, and other components of your project environment.
   • Perform a context analysis to examine and review the project environment for potential risks and hazardous situations that may have a negative impact to the project or its content.
   • Use status reports, feedback, baseline data and other sources of information about hazards that impact your project.
   • Prioritize all identified risks by severity and importance.
   • Make a list of the most probable risks that have the greatest impact to your project or its outcome.
3. Contingency Process.
   • Divide the process into 3 phases, such as Recovery, Resumption and Restoration.
   • Communicate with the senior management to discern responsibilities regarding the phases.
   • Use results of the risk analysis to carry out a deep assessment of impact and extent of risks that affect the project environment.
   • Establish a reporting procedure to alert project staff, vendors and other internal and external individuals and organizations about status of the contingency process.
   • Establish a management center and headquarters for resumption operations.
   • Assemble and mobilize support teams that will facilitate and support the resumption process.
   • Prepare and implement recovery procedures required for facilitating and supporting the recovery of project operations.
   • Develop and approve procedures necessary to facilitate the relocation and migration of project operations to a new or repaired environment.
   • Define and approve procedures necessary to mobilize and support project operations in the new environment.
4. Plan Maintenance.
   • Be sure your project contingency plan is shared among all authorized personnel.
   • Keep the document up-to-date and relevant to your project.
   • Add new information to the document under requirements of the change management process.
   • Perform regular (weekly) workshops with the senior management to discuss ...

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