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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
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Project Cash Flow Checklist

 

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Project Cash Flow Checklist Project Cash Flow Checklist is composed for project managers who want to create and operate an essential cash reserve on their projects. In this checklist you can find a number of useful tips on how to retain and generate cash-flow on your projects.


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Project Cash Flow Checklist:

  • Refine and double check each project estimate along with working plans elaboration;

Optimize estimates as your work specifications become more profound. Avoid underestimations.

  • Predict and avoid cash-flow shortages that may impair normal project operations;

Prioritize the critical operations and protect them against possible cash shortfalls.

  • Consider ways to reduce direct and indirect project costs and overhead expenses;

For example outsourcing can be a solution to minimize expenses on some functions.

  • Seek multiple stage payments for services in order to retain more cash at your hands;

Aspire to use progressive payments in order to minimize cash outflow: bill as soon as work has been done or order fulfilled.

  • Negotiate extended (increased) credit from the project suppliers;

Increase the credit limits provided to you by your suppliers and use barter to acquire goods and services where it is possible.

  • Pay promptly only when worthwhile discounts or benefits are offered;

Use your business credit card to pay for supplies.

  • Consider depositing project funds until they are actually in use;

You may deposit project cash in a bank to earn some extra income passively. Put excessive cash to produce value in a high-interest savings account.

  • Understand all contract terms and make sure conditional wording is safe to your cash-flow;
  • Sell off or lease some unused or unproductive assets to convert them into cash;

Sell all obsolete or excessive inventories and assets.

  • Reduce amount of inventory in stock (economize on storage space);

Control purchasing function to ensure the project doesn’t become overstocked.

  • Lease assets (where it is possible) instead of buying;

Consider leasing a unit of equipment, vehicle, or IT system instead of purchasing it.

  • Extend debt repayment periods;
  • Accelerate incoming cash-flow from customers:
    • Increase sales with cash payments (sell additional services and packaged offers);
    • Offer a small discount to customers who pay early;
    • Increase prices for slow payers (add late payment charges or fees);
    • Decrease the amount and time of credit provided to customers;
    • Intensify collection of payments and be less tolerate when granting credits;
    • Focus attention of customers on terms and conditions of sale and late payment penalties;
  • Defer some project features or benefits which cannot earn acceptable cash paybacks;

Sometimes it makes sense to reduce amount of work (to make a trade-off on the project scope) to withdraw poorly paying project features for the sake of a faster project payback;

  • Install and use effective accounting system of your choice.

That system can be used to invoice customers, pay bills, and track the cash-flow of your project.

  • Promote a corporate culture...


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