Project Cancellation Checklist

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Identify reasons to terminate a project:

• Project have lost its competitiveness or relevance of its benefits (probably because it suffers from enormously growing costs or shifting duration);
• Cardinal change of underlying assumptions and needs, so they are not relevant yet (a project is no more an effective solution for targeted problems, or they appear already solved);
• Change in the project external environment, so the risks increase drastically;
• An organization owning and sponsoring a project does not longer exist (sponsorship is lost);
• Force majeure or other emergency conditions (a project’s site or equipment are destroyed or no longer accessible);
• Critical project resources are no more accessible (let’s say the sponsor cannot provide funding);
• Project has lost management support (organization doesn’t want to realize it anymore);
• Project is considered as no longer feasible, reasonable, or realistic;

What to try to avoid project cancellation:

• Review and adjust project assumptions to fit another purposes (conversion of the project);
• Find another sponsor (to obtain another ownership instead of the lost one);
• Put a project on hold until new resources, instead of lost ones, are found;

What to do during a project cancellation process:

• Investigate and approve that the project cancellation is really unavoidable;
• Discuss this issue profoundly with the whole project management team and sponsor;
• Identify the main problems and seek for possible solutions or alternatives;
• Evaluate loses that project cancellation will bring to the organization;
• Consider how to cancel the project in the least painful way (model all possible effects);
• Create a project cancellation strategy to reason and manage project cancellation event;
• Review everything already achieved in context of this project and define how these results can be incorporated into other projects being implemented by the organization;
• Cancel all unwanted contracts with suppliers and consider returning upfront payments;
• Consider how to cease project operations safely and with minimal loses;
• Sell or rent out any unclaimed project assets to compensate for uncollected income;
• Evaluate possibility of selling project ideas, concepts or deliverables to competitors;
• Ensure the team members are fairly compensated and rewarded for their labour;
• Disband the project team and release borrowed materials and equipment;
• Reassign people and resources to other tasks, projects and alternate duties;
• Reintegrate available project results, if any, into other projects or activities of the organization;
• Consider the project insurance options, if any, to find out how they can compensate for loses;
• Contact all minor stakeholders and interested community to announce project cancellation;
• Archive the major project documentation, along ..

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