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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
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Honolulu, HI

Project Brief Checklist

 

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Project Brief Checklist Project Brief is a documented statement of all the requirements and expectations senior stakeholders establish for their project. The following Project Brief Checklist explains how to develop this document. The checklist is designed for project managers and planners to help them support and initiate their projects.


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  1. Outline the Business Case.
    • Perform an environmental analysis to define factors that have an impact to your business environment.
    • Develop a factor weighting matrix that explains how each of the defined factors influence the environment.
    • Explore all the factors and their impacts to the environment to define reasons for initiating a project.
    • Develop the project rationale that explains the reasons and highlights the problem to be solved by your project.
    • Create a business case document.
  2. Define the Project.
    • Use a statement of 2-3 sentences to explain what goals and objectives to achieve.
    • Identify the problem or need to be addressed by the project.
    • Explore opportunities the project exploits in case of success.
    • Describe background of the project, including business drivers that will lead project change.
    • Make a description of time, cost, quality, risks and benefits that are linked to the project.
    • Develop a list of desired outcomes (the deliverables list) that are expected to be produced by the project.
    • Explain project scope, boundaries and exclusions.
    • Define and measure constraints and assumptions.
    • State expected project tolerances in terms of time, cost, quality, risks and benefits.
  3. Analyze Project Feasibility.
    • Identify the solution proposed for solving the problem.
    • Define and review benefits expected to receive.
    • Estimate costs of the project.
    • Perform a cost-benefit analysis to determine whether the project is economically reasonable.
    • Estimate an amount of resources (except for finances) required for doing the project.
    • Perform a resource consumption analysis to determine whether available resources will be sufficient for the project.
    • Analyze overall technical feasibility of the project in terms of available resources.
    • Develop a feasibility analysis report that states about economical reasonability and technical feasibility of your project.
  4. Describe Project Approach.
    • Make a common description of how to implement the proposed solution.
    • Outline benefits of the selected implementation approach.
    • State about project alternatives (options) and explain why the selected approach is better.
    • Describe how the approach will be used to solve current and expected issues of the existing operational environment.
    • Make sure that the project team is well skilled to implement the approach.
    • Conduct a meeting at which you will present the approach to the senior management team.
    • Receive approval of the approach and proceed to the planning phase.
  5. Describe the Product.
    • Specify design, features, and functions of the product.
    • Communicate with the customer to define requirements for the product.
    • Identify product quality expectations.
    • Create deliverables acceptance criteria.
    • List user acceptance criteria.
    • Define operations and maintenance acceptance criteria.
  6. Describe Team Structure.
    • Identify the role of Executive (a person or a group that defines strategic direction of the project).
    • Assign Senior User(s) (people who will define user requirements and treat for project justification).
    • Select Senior Supplier(s) (organizations that will provide all necessary procurements to the project).
    • Assign Project Manager (an individual who provides strategic guidance and leadership to the project team).
    • Define and allocate Team Members (people who will ...


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