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Project Analysis Checklist

 

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Project Analysis Checklist Project Analysis Checklist is created to help the project managers in conducting all-round analysis of their projects before they are started and while they are on the run. In this checklist you will find information on how to analyze project’s background, environment, organization and other things.


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General controls and project background:

  • Examine whether the purpose and objectives of your project are formulated well;
  • Ensure the project is well-protected by a deliberated work specification against a scope creep.

  • Contemplate if rationale justifying a need for this project is fully reasonable;
  • There should be no unresolved doubts around the project’s rationality and feasibility.

  • Ascertain that a professional consulting and estimation were given to the costs of the project;
  • Analyze how the project budget is spent and forecast financial issues;
  • Make sure the qualified analysts and accountants accurately study the budget performance.

  • Evaluate the value earned along with the project progress and analyze if it matches the plan;
  • Make sure the specialists control if the costs paid are adequate to the real value created.

  • Keep under consideration the project’s compliance with corporate and public regulations;
  • Relevance of the project’s legal assumptions should be reviewed along with its lifecycle.

  • Review the project schedule and analyze whether the project is on the right track. 
  • Check if organizational (ideological and methodical) support is provided to the project:
    • Analyze if the project complies with the organization’s mission;
    • Make sure the project contributes into execution of an organizational strategy;
    • Consider if all senior managers are convinced of promoting this project by their power;
  • Obtain knowledge of human and social effects that can be produced by the project;
  • Make sure that all controls and appropriate measurements are implemented in critical areas:
    • Derive and assume what variances in results (output specifications) are tolerated;
    • Model how certain variance in outputs and results can affect further run of the project;
  • Continuously maintain and secure your project’s viability (see this Project Viability Checklist);

Project environment and risks:

  • Learn and anticipate the project risks;
  • Analyze and assess risks that accompany each of activities undertaken on the project.

  • Make sure that all risks and threats are mitigated and minimized as appropriate;
  • Keep analytical control over the probability of risk occurrence.

  • Consider all resistive factors that the project performers should fight against;
  • Define how aggressive the environment is against the project.

  • Learn how promotive the environment is to the project (consider supportive factors);
  • Define if supportive factors will be utilized in a maximally efficient manner;
  • Assess how strong the supportive factors are, if compared against the negative ones;
  • Analyze how well the staff is protected against environmental challenges:
    • Safety equipment;
    • Personal safety tools;
    • Safety procedures and standards;
  • Make sure the staff is supplied with all necessary items and guidelines to be safe;
  • Analyze what kind of information you need to keep the project environment under control;
  • What signs and objective parameters can indicate that the project is in a growing danger?

  • Regularly monitor the situation around the project by using SWOT and PEST analysis methods;

Project manager, organization and team controls:

  • Make sure your team is fully staffed and organized to satisfy the requirements on skills;
  • Establish the performance measures for all project positions and roles:
    • Compose and document requirements on desired levels of performance;
    • Put in place analytical procedures for execution monitoring and appraisal;
  • Analyze if the staff is provided with the workplaces that are professional and effective;
  • Make sure the project manager fits the necessary requirements:
    • Has administrative and fund-raising competence;
    • Has a necessary level of education and expertise;
    • Has good knowledge of industry and situation;
    • Has sufficient “soft” skills to assist in dispute resolution;
  • Check if the project policy implies that the staff is committed to thorough trainings:
    • The team has enough of hours allocated to trainings;
    • The agendas and topics for trainings are well-elaborated;
    • Controls to verify effectiveness of trainings are established;
  • Analyze if the leadership and communications in the team are working well:
  • The team needs honest...



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