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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
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Project Accounting Checklist

 

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Project Accounting Checklist Project Accounting Checklist is created for project management to establish accounting process upon their projects to monitor execution of project budgets. In this checklist you can find a number of activities that you need to perform project accounting which is different from standard corporate accounting.


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Project Accounting Checklist:

  • Classify Project Costs (define expenditure categories);
  • Classify Revenue Categories (income/financing that the project will receive or generate);
  • Establish Project Ledgers to register income and costs;
  • Regulate currencies to be used in project financial operations;
  • Install a Project Accounting application of your choice (or a ERP system to operate resources of the whole organization);
  • Define jobs that you need to maintain accounting on the project, and assign specific specialists (or outsource these functions to external contractors if advisable);
  • Prepare conception and means for Project Billing (define rates, documents, software, etc);
  • Manage time billing and a job costing (control billing of employees based on their hourly rates, types of work they do, etc);
  • Control and maintain registering of Employee Expenses (salaries, benefits, taxation, etc);
  • Control the client invoicing and billing: have a schedule of payment at hands and track how the customer is paying for the work done (a progressive payment schedule);
  • Develop and implement Project Costing methods;
  • Monitor the project execution in terms of expenses to control costs accumulation by categories;
  • Account and calculate overhead expenses on all project tasks and operations (energy, rent, etc);
  • Use budget worksheets to check compliance of costs accumulated against planned ones;
  • Identify business credentials of suppliers and ensure financial interactions with them are enabled and monitored according to established contracts;
  • Establish Purchase Order management according to Procurement Plan of the project;
  • Ensure Purchase Orders specify dates, vendors, products, prices, quantities, and payment terms;
  • Ensure receiving documents specify date received, quantity received, verify product and vendor;
  • Register all Purchasing Invoices: file a purchase order with receiving document attached to each invoice and verified;
  • Control project cash-flow and measure the profitability of contract;
  • Register project Inventory transactions as items go into and out of the processes (account use of raw materials when they are warehoused, are to be delivered just-in-time, and utilized);
  • Account for work-in-process and track inventory costs to consider how efficiently materials are transferred into tangible products;
  • Highlight early the areas where costs seriously exceed estimates to apply rectification;
  • Calculate and record depreciation of project assets as they work...


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