Process Sign Off Checklist

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1. List Tasks.

• Overview. The sign-off procedure includes a series of tasks you need to do to complete your process and make final inspection. Preparing for the procedure means making a list of all the tasks related to it. Here’re some ideas regarding such tasks.
• Walk through the process and define its key stages.
• Identify current status of the process.
• Make sure the process owner (a person (or a group of people) who has the ultimate responsibility for the process’s performance and its objectives) is in place and aware of any authorized changes to be made to the process.
• Record any updates applied to the process.
• Identify human resources involved in implementing the process.
• Define and estimate other resources involved in the implementation.

2. Design Sign-off Schedule.

• Overview. Before you can complete your process and sign it off, you need to have a detailed schedule of the sign-off procedure. Designing such a schedule requires you to define durations for all the tasks included in the procedure. Here’re some suggestions regarding developing the process sign-off schedule:
• Define the total duration of the procedure by aggregating durations of the tasks.
• Set start time and finish time for the procedure.
• Create a timeline based on the total duration.
• Add the tasks’ durations to the timeline.
• Add milestones and checkpoints to the timeline.
• In case of overlaps, use priorities to show which tasks should be taken first.
• Use your timeline to develop the signoff schedule that includes sequenced and prioritized tasks, their durations, checkpoints and milestones.
• Share this schedule with the process owner.

3. Identify Issues.

• Overview. Before you can proceed with implementing the sign-off procedure you need to define any issues of this initiative. How do you think what issues may block successful sign-off? Here’re some tips to help you answer this question and develop the issue list.
• Lack of resources (time, money, technology etc.) may cause failure or delay of the sign-off procedure.
• Incompliance with quality requirements may cause inefficiency.
• Inefficient decision making and problem solving may fail the procedure at the highest level.
• Lack of tactics and tactical solutions may cause failure of the procedure at the lowest level.
• Changes in process specifications and requirements may delay achievement of the procedure.
• Combine all the issues into a list and present it to the process owner for consideration and approval.

4. Make Sign-off Sheet.

• Overview. When you have scheduled all the tasks of the procedure and identified the issues, your next step is to make the sign-off sheet that clearly states ...

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