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Process Recording Checklist

 

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Process Recording Checklist Recording a process is an important activity that allows documenting the process and associated events by using recording tools, equipment and systems. For example, recording the course of a project meeting helps meeting participants to focus on important topics during and after the meeting. This Checklist explains how to record a process in three steps.


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  1. Overview.
    • Definition. Process recording is a way of focusing on how a certain process is developed and describing thoughts, beliefs and actions of people involved in the process. It is a mechanism of creating and keeping process data for further review, analysis, and lessons learned. Process recording helps document process changes and focus on the process content.
    • Key Steps. Process recording can be regarded as a continuous procedure that lasts throughout the process development cycle. There are several steps to carry out this procedure. Below in this checklist we describe the steps.
      • Preliminary Work.
      • Recording.
      • Analysis.
  2. Goals of Recording a Process.
    • Capture the process and its routine in formal documents in order to make it more descriptive, controllable, and manageable.
    • Determine and maintain qualitative and quantitative characteristics of the process.
    • Create the source materials for discussing the process.
    • Better understand how the process contributes to and interacts with other processes.
    • Obtain a better vision of areas where the process can be improved or optimized.
    • Provide a framework for process modeling and analysis to reach more stable or improved results.
    • Structure thinking about the process and its development cycle.
    • Conceptualize events and situations happening during the process.
    • Heighten process awareness.
    • Distinguish facts about judgments on the process and its content.
  3. Preliminary Work.
    • Gather and review all existing documentation about your process.
    • Define what problems the process is supposed to address.
    • Identify inputs and outputs of the process.
    • Determine process implementation steps.
    • Have a plan of how the process is supposed to be carried out.
    • Define process resource requirements (such as utilities, technology, machinery, manpower, raw materials).
    • Find out how much time is supposed to spend on running the process.
    • Prepare necessary recording equipment and systems (such as notebook, recorder, camera, microphone etc.).
  4. Recording a Process.
    • Start using equipment and systems to record the process and associated events.
    • Keep track of the process implementation plan.
    • Make notes about any events that have not been added to the plan.
    • Use your notebook to write down your own thoughts and feelings regarding the process.
    • Record thoughts, beliefs and actions of people involved in the process.
    • Create a flowchart describing process evaluation and development.
    • Focus on metrics describing process performance.
    • Record communications between people involved in the process.
  5. Analyzing Process Records.
    • Review your records for integrity and consistency (perhaps you’ve missed ...


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