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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
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Process Alignment Checklist

 

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Process Alignment Checklist Aligning a process means systematically arranging the process’s goals with a common purpose or mission. An aligned process always contributes to overall success of high-level objectives. This Process Alignment Checklist explains how to make business processes aligned with strategic goals.


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  1. Establish Right Goals.
    • Use SMART method in goal setting
    • Be sure every process goal is actionable and current
    • Confirm every goal goes beyond platitudes and makes sense to employees
    • Use priorities if a process has multiple goals
    • Set deadlines per goal
    • Develop a schedule that includes all goal deadlines
    • Use this schedule to monitor goal status at any given point in time
    • Add milestones to the schedule to check goal status against certain criteria (e.g. performance, resource usage, effectiveness) 
  2. Have a Detailed Plan.
    • Elaborate every goal and define key implementation steps
    • Combine all steps into a hierarchy of tasks (a to-do list)
    • Develop a detailed plan that includes all tasks of goal implementation
    • Be sure there is a strategy for managing risks or any negative events that can break a process
    • Agree upon this plan with the senior management before starting implementing it
    • Indentify and estimate resources required for the plan
    • Make sure your company is capable of providing all necessary resources
    • Confirm the plan is introduced in the operational environment of your company
    • Start implementing the plan as all necessary funds are invested and available for use 
  3. Develop a Communication Strategy.
    • Identify communication channels available for use in the operational environment
    • Use SWOT analysis to identify Strengths, Weaknesses, Opportunities and Threats of the environment
    • Identify levels of risk caused by specific threats to communications
    • Develop a strategy that addresses threats and ensure good process communications
    • Have a system for notifying and reminding personnel of proper process focus and overall mission
    • Be sure that the implementation is communicated to all staff members 
  4. Ensure Employee Involvement.
    • Make sure that every employee understands how he or she brings value and contribution to the company
    • Confirm that every employee understands how to perform assigned processes
    • Make employees aware of how their actions will move the company forward
    • Carry out regular (weekly, bi-weekly) meetings with personnel to ensure their effort is aligned with every process assigned
    • Provide training to employees
    • Instruct team leaders and managers in preferred course of action (how processes are supposed to be done)
    • Heighten employee commitment and involvement through effective leadership and motivation 
  5. Use Feedback.
    • Establish an effective reporting process that ensures every critical and unsolved issue is communicated to the senior management
    • Encourage workers for their effort to report on process goal conflicts and misunderstanding
    • Perform weekly meetings to discuss open problems
    • Have a system of exchanging instant messages between workers
    • Use an electronic system for logging and documenting all events ...


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