Prince2 Project Checklist

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Starting up a project:

• Assigning the Project Board (representing Customer, User and Supplier):
  • Customer (or Executive): the person who provides funding for the project;
  • User: the person who will practically consume the results of the project;
  • Supplier (or Specialist): the person providing an expert input into the working process;
• Assigning the Project Manager:
  • The Project Manager regularly reports on the progress to the Project Board;
  • The Project Manager escalates any predicted problems to the Project Board;
  • The Project Board supports the Project Manager with necessary decisions;
• Assembling the Project Management Team;
• Preparing a Project Brief (to explain purposes of the project and business justification);
• Defining approaches and methods to be taken;
• Planning the next stage of the project (“Initiation” stage);
• The Project Board gets requested to authorize the next project stage;

Initiating a Project:

• Considering if the project justification is sufficient enough to go on with the project;
• Developing and confirming the Business Case as acceptable;
• Recognizing the Project Board as ready to take ownership of the project;
• Planning Project Quality;
• Planning Project Work;
• Planning Project Risks;
• Establishing Project Controls;
• Creating Project Files;
• Creating PID (Project Initiation Document);

Directing a Project:

• (This process runs throughout the entire project’s lifecycle from its beginning until it is over);
• Authorising Initiation;
• Managing Stage Boundaries:
  • Planning an every next Project Stage;
  • Measuring project progress according to the Project Plan;
  • Modifying the Project Plan as necessary;
  • Modifying the Business Case according to the changes in the Project Plan;
  • Updating the Risk Log;
  • Creating an End Stage Reports and submitting them to the Project Board;
  • Communicate Project Plan updates to the Project Board for review and authorization;
  • Producing an Exception Plan;
• Authorising a Stage or Exception plan;
• Giving Ad-Hoc Direction (monitoring progress and situation to provide advice and guidance);
• Confirming Project Closure;

Controlling a Stage:

• Authorising amount and scope of work to be done (a Work Package); 
• Collecting and analyzing progress information about the work performed; 
• Reviewing the situation, identifying and examining Project Issues and Changes; 
• Undertaking any necessary corrective actions; 
• Reviewing stage status and reporting highlights; 
• Escalating project issues to the Project Board; 

Managing Product Delivery:

• Accept a Work Package;
• Execute a Work Package;
• Deliver a Work Package;

Closing a Project:

• Obtaining formal acceptance of the products from...

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