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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
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Fundraising Event Checklist

 

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Fundraising Event Read this Fundraising Event Checklist to find out what tasks need to be done for organizing a kind of fundraising event. The checklist describes the preparation process in 4 steps. It will be helpful for people involved in planning fundraising activities.


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Six Months before the Event.

  • Identify location for your fundraising event and check its availability
  • Establish your goals and determine who will receive the funds you’ll raise
  • Select type of event and theme
  • Figure out who will be your audience
  • Estimate initial expenses and expected net profit
  • Identify main sources of financing for your fundraising event
  • Define additional sources
  • Research and determine event date
  • Identify and recruit management personnel that will administer the event
  • Recruit volunteers for committees
  • Prepare an activity timetable

Three Months before the Event.

  • Describe volunteer responsibilities and determine number of volunteers required for the event
  • Start conducting meetings with management personnel and volunteers
  • Consider inviting special guests and celebrities
  • Determine cost to event participants
  • Prepare sponsor gift packages
  • Develop marketing and PR plans for the fundraising event
  • Prepare printing material
  • Create event invitations and response packages
  • Make an invitation list
  • Send out invitations
  • Review and pay catering bids
  • Arrange for entertainment and musicians
  • Ensure media coverage of the event
  • Solicit donations and public charity
  • Secure permits and insurance
  • Develop preliminary layout and decoration schemes
  • Print tickets

One Week before the Event.

  • Send out notices and event invitations to participants
  • Perform menu tastings
  • Be sure to conclude contracts with venue, caterer, entertainment, etc.
  • Confirm that all entertainers, celebrities and speakers are aware of the event and ready to participate
  • Make a draft of your fundraising program
  • Review and finalize menu
  • Approve underwriting, sponsorships and ads
  • Publish press releases and event notices
  • Respond to issue tickets and letters from participants
  • Finalize and print out your event program
  • Arrange deliveries for the day of your fundraising event
  • Give caterer a complete list of guests and event participants
  • Prepare nametags and labels
  • Hold a meeting with security staff

Event Day.

  • Check office supplies, insurance paperwork and contract confirmations for availability
  • Be sure there are first aid kit and emergency phone numbers available in dedicated places
  • Hold a briefing with event personnel to quick discuss the event agenda
  • Check guest lists and volunteer instructions for availability and correctness
  • Do site walkthrough to personally check event location
  • Perform equipment......


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