Budget Planning template

Budget Planning template is a ‘to do list’ for you to evaluate the expenses you may have while preparing to a certain event. Use this Budget Planning template as a checklist to have a clear picture of the budget you will have to spend.

You can download this template in VIP Team To Do List database format.

After you order VIP Organizer or VIP Team To Do List, you will be able to download all available checklists in one ZIP file BUY NOW! 

BudgetPlanningChecklist.zip11,3 Kb

Staffing

• Staff number
• Staff time
• Cost of staff

Rental

• Lighting
• Tables
• Chairs
• Electrical hook-ups
• Props
• Clean-up charges
• Lectern
• Set-up charges
• Canopy
• Flooring
• Carpeting
• Booths
• Fencing
• Desks
• Tools
• Trash containers
• Ropes
• Portable toilets
• Risers

Food Service

• Number of guests
• Luncheon (cost per one person)
• Coffee (cost per one person)
• Cocktails (cost per one person)
• Linens
• Beverages (cost per one person)

Decorations

• Candles
• Flowers
• Direction signs
• Table decorations
• Ribbons
• Balloons
• Linens

Postage and Shipping

• Shipping
• Invitation postage
• Mail charges
• Bulk mail

Printing and Design

• Tickets
• Invitations
• Maps
• Design concept
• Name cards
• Place cards
• Printing material

Recognition

• Awards
• Framing
• Engraving
• Plaques
• Calligraphy

Transportation

• Vans
• Busses
• Parking

Entertainment

• Promoter fee
• Equipment
• Fees

Audio-Visual

• Speaker system
• Slide/film projector
• Microphones
• Screens
• VCR
• Cords
• Monitors
• Projector carts
• Flip charts
• Pointers
• Technical services

Publicity

• Photographer
• Banners
• Advertising
• Press packets
• Video taping
• Photo/slides

Office expenses

• Overtime
• Complimentary tickets
• Data processing
• Supplies

Miscellaneous

• Insurance
• Gifts
• Water hook-ups
• First aid station