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Asset Management checklist

 

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Asset Management checklist This Asset Management checklist can be helpful to any company which would like to establish effective system of operating their corporate assets. This document will help you to study essential activities that are necessary to manage this workflow. With a help of this checklist you will study how to organize this important business activity.  


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Asset Management workflow:

  • Inventorying, classifying and qualifying corporate assets to form up the list of existing objects (registry of business assets to be managed);
  • All-round investigation and recognition of the current financial, legal and physical conditions, capacities, and statuses of the existing assets;
  • Giving monetary appraisal to every available object, defining their problems, and outlining risks affecting them;
  • Describing every unit of existing corporate assets in a very detailed manner – their physical location, administrative and legal ownership, age, purpose, costs, taxes, profitability, etc;
  • Engaging internal and/or external professionals to obtain expert forecasting, advice, investigation and resolution on every object available as a piece of corporate assets;
  • Elaborating a long-term business strategy on managing corporate assets, which could be directed at the following aims:
    • Liquidation unprofitable or risky assets;
    • Liquidation of debts related to corporate assets;
    • Minimizing costs for maintenance and operating of the company’s assets;
    • Maximizing profits and value of the available assets;
    • Modernization and reorientation/conversion of the available assets;
    • Acquiring and creating new assets;  
  • Developing and implementing corporate Assets Management Plan (AMP) comprising essential elements, such as:
    • Objectives of AMP aligned with corporate policies and business strategies;
    • Preferred and recommended techniques answering the current situation;
    • Specific objectives and plans for particular objects of the corporate assets;
    • Outlining the roles: Asset stakeholders, sponsors, managers, coordinators, consumers, etc;
    • Capital planning, development, investments management programs;
    • Ongoing maintenance, energy and other facilities management programs;
    • Performance management program and profitability index planning;
    • External factors that rise risks and handling them;
  • Describing and incorporating the roles into the company’s workflow – establishing functional roles and responsibilities, establishing internal services (administration, finances, legal, maintenance, etc);
  • Establishing regular on-site inspections, audits, and feedbacks to regularly monitor condition of the available corporate assets;
  • Elaborating and formalizing appropriate documented procedures, corporate policies, and business strategies for handling different kinds of operations:
    • Processes of the major decision-making, administration and budgeting of assets;
    • Legal, financial, fiscal, auditorial and risk management functions;
    • Acquisitions & building new assets;
    • Fitting out, development and investing into existing ones;
    • Utilizing, leasing, sub-leasing and selling corporate assets;
    • Insurance of assets against risks, and arranging proper on-site security;
    • Ongoing funding of objects and loans-related issues management;
  • Establishing mechanisms for tracking and resolving problems with assets;
  • Establishing Asset Management KPIs to define effectiveness of management:
    • Metrics to collect for qualifying & quantifying ongoing data on financial matters (regular costs, net incomes, capital returns, annual and quarter profitability, etc);
    • Ratios for measuring the firm’s success in managing its assets (ratios that show how quickly a company’s resources & inventories can be converted into cash or ...


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